Introduction

The Asia-Pacific Association of Agricultural Research Institutions (APAARI) values your privacy and is committed to safeguarding your personal information. This Privacy Policy explains how we collect, use, share, and protect your information when you visit our website or engage with our services.

Key Terminology

To ensure transparency, we provide explanations for key terms used in this policy:

Personal Information: Any information that identifies or could reasonably identify an individual.

Cookies: Small files stored on your device to enhance website functionality and user experience.

Data Controller: APAARI, responsible for deciding how personal information is processed.

Information We Collect

APAARI collects the following types of personal information, provided voluntarily by you:

• Name
• Email address
• Phone number
• Organization and job title
• Other information submitted when:
  • Contacting us
  • Subscribing to our newsletters
  • Registering for events
  • Participating in surveys

Additionally, we collect non-personal information through cookies and analytics tools, such as IP addresses, browser type, and website usage data.

Legal Frameworks and Compliance

APAARI adheres to global and regional data protection laws, including:

The General Data Protection Regulation (GDPR) for users in the European Union.

Relevant data protection regulations applicable in the Asia-Pacific region.

We ensure compliance through measures such as data minimization, lawful processing, and user rights protection.

How We Use Your Information

Your information is used for the following purposes:

• Communicating with you about our programs, initiatives, and events
• Sending newsletters and updates
• Improving our website and services
• Fulfilling legal obligations

Consent Management

We use cookies and similar technologies to enhance your browsing experience. Upon visiting our website, you will see a cookie consent banner allowing you to:

• Accept all cookies
• Manage preferences (e.g., essential, functional, or marketing cookies)
• Opt-out of non-essential cookies

You can also adjust cookie settings in your browser at any time.

Data Retention

We retain personal information only as long as necessary to fulfill the purposes for which it was collected or as required by law:

• Newsletter data: Retained until you unsubscribe.
• Event registration data: Retained for one year after the event.
• Survey responses: Retained for research purposes, anonymized where possible.

User Rights

Depending on your location, you may have the following rights:

• Access to your personal data
• Correction of inaccurate data
• Deletion of your data
• Restriction of processing
• Data portability
• Right to object to processing

To exercise these rights, contact us at [insert contact link or email]. We may request verification to process your request.

Data Security

We implement robust security measures to protect your information:

• Encryption of sensitive data
• Regular security assessments, including penetration testing and vulnerability scans
• Restricted access to personal data based on roles

Cross-Border Data Transfers

If your data is transferred outside your country, we ensure it is protected using mechanisms such as:

• Standard Contractual Clauses
• Binding Corporate Rules
• Compliance with applicable international standards

Data Breach Notifications

In the event of a data breach, APAARI will:

• Notify affected individuals promptly
• Inform relevant regulatory authorities as required
• Provide guidance to mitigate potential risks

Sharing with Third Parties

We may share your information with trusted third-party service providers, including:

• Cloud hosting providers
• Newsletter platforms
• Event management systems

These third parties are required to adhere to APAARI’s data protection policies and applicable laws.

Children’s Privacy

Our website is not intended for children under the age of 16. We do not knowingly collect personal information from children. If we become aware of such collection, we will take steps to delete the information.

Accessibility

We strive to make our Privacy Policy accessible to all users, including those with disabilities. Alternative formats, such as plain text or audio versions, are available upon request.

Updates to This Policy

APAARI may update this Privacy Policy periodically. Significant changes will be communicated through our website or other appropriate channels.

Contact Us

For questions or concerns about this Privacy Policy, please contact us at:

Asia-Pacific Association of Agricultural Research Institutions (APAARI)

Email: apaari@apaari.org

Phone: +66 80-8499985

Address: APAARI 182 Larn Luang Road, Khlong Mahanak Pomprab Sattrupai Bangkok, 10100, Thailand